Crepe Spectacular

Rotary Club of Aurora, Ohio
Crepes Spectacular

Initial Planning Outline

I.                   The Date and Time

A.                 Sunday, November 13, 2011

B.               One setting

1.                  1:00 pm to 3:30 pm

II.               The Program and Events ________________________________________

A.                 The crepes service

1.                  Appetizer crepes

2.                  Entre Crepes

3.                  Flambé dessert crepes

B.                 The wine tasting events – in separate room from dinner

C.                 Bottled wine sales

D.                Table magicians / mime

E.                 Table side serenade singers (high school kids)

F.                  Crepe cooking demonstrations

G.                 Door Prize Drawing – Bottle of wine to winner

H.                Other _________________________________________

I.                   Other _________________________________________

III.            The Budget ___________________________________________________

A.                 Cost of food / wine

B.                 Cost of preparation

C.                 Cost of decorations

D.                Cost of audio / visual

E.                 Cost of printing

F.                  Cost of advertising / promotion

G.                 Cost of clean up

H.                Cost of personnel – music, cooking, Doogan’s staff, etc

I.                   Donations to high school singers – (Choir?)

J.                   Other _________________________________________________

IV.             The Funding & Ticket Sales _________________________________

A.                 Sponsors

1.                  Wine and liquor stores

2.                  Movie and performing theaters

3.                  Grocery and specialty food stores

4.                  Travel agencies

5.                  Specialty shops

6.                  Other __________________________________________

7.                  Other __________________________________________

B.                 Ticket Sales - no printed tickets, prepaid reservations only

1.                  Crepes dinner only

2.                  Crepes and wine tasting

3.                  Maximum people per setting?

4.                  This event is RESERVATIONS ONLY – no walk ins.

C.                 Bottled wine sales from the wine tasting

D.                Individual wine by-the-glass sales at tables

E.                 Program advertising

1.                  Business card size ads for placemats

3.                  Valet parking? (Mime parking cars?)

F.                  Other _____________________________________________

G.                 Other _____________________________________________

V.                The Menu _____________________________________________________

A.                 Three separate 2-hour events

1.                  The appetizer crepes

2.                  The entre crepes

3.                  The dessert crepes

a)                 Table side flambé desert crepes

4.                  Wine for wine tasting

5.                  Wine for table sales

6.                  Types of wines to match regions in France

B.                 Other ______________________________________________

VI.             The Audio / Visual Needs _______________________________________

A.                 Wall projected slide presentation

1.                  Laptop

2.                  Disc or CD or USB stick with photographs

3.                  Projector

4.                  Timing and repeat schedule

B.                 Microphone for speakers

C.                 Music during quiet times

1.                  CD for music

2.                  Solo instrumentalists

D.                Other _________________________________________________

E.                 Other _________________________________________________

VII.         Printing / Design _______________________________________

A.                 Menu

B.                 Fliers for members to promote – call Doogan’s for reservations

C.                 Posters / fliers / email advertisements

D.                Tickets – NO TICKETS, RESERVATIONS ONLY THROUGH Doogan’s

E.                 Signs for direction

F.                  History of wines and special characteristics

G.                 Letters or emails to Rotarians and to Taste attendees

H.                Crepe and wine recipes in program

I.                   Other ________________________________________________

J.                   Other ________________________________________________

VIII.      The Preparation ____________________________________________________

A.                 The decorations / theme

1.                  The tables, table cloths, glassware, silverware

2.                  The walls, posters, projected slide show

3.                  Table signs, placards, tent cards

4.                  The costumes

5.                  The music

B.                 The food shopping

1.                  For the crepes

2.                  For the wine

3.                  For the crepe cooking demonstrations

4.                  For the wine tasting

C.                 Preparing the food

1.                  Making the crepes themselves

2.                  Freezing the crepes ahead of time

a)                 Storage of frozen crepes

3.                  Thawing the dessert crepes before serving

4.                  Warming/heating the appetizer and entre crepes before serving

D.                Other ___________________________________________________

E.                 Other ___________________________________________________

IX.             Serving the food ____________________________________________

A.                 Waitresses / waiters

B.                 Wine Stewarts

C.                 Flambé tableside preparers

D.                Busboy type cleanups

E.                 Preparing tables between sessions

F.                  High School Helpers

G.                 Rotaract/Interact helpers

X.                The Publicity and Promotion _______________________________________

A.                 Media

1.                  Newspapers

2.                  Cable 9 TV

3.                  Posters

4.                  Other Rotary Clubs

5.                  Emails to friends and Rotarians

6.                  District governor’s newsletter

7.                  Website

8.                  High schools – French Club, Drama Club

9.                  Reservations made on the Internet through webpage of event?

10.             Other ____________________________________________

XI.             Clean up after event ________________________________________

A.                 Audio visual take down

B.                 Decorations, posters

C.                 Dishes, silverware, glassware, pots and pans

D.                Changing website after event

E.                 Cleaning floors

Rotary Club of Aurora, Ohio Crepes Spectacular

I. The Date and Time

A. Sunday, November 13, 2011

B. One setting

1. 1:00 pm to 3:30 pm

II. The Program and Events ________________________________________

A. The crepes service

1. Appetizer crepes

2. Entre Crepes

3. Flambé dessert crepes

B. The wine tasting events – in separate room from dinner

C. Bottled wine sales

D. Table magicians / mime

E. Table side serenade singers (high school kids)

F. Crepe cooking demonstrations

G. Door Prize Drawing – Bottle of wine to winner

H. Other _________________________________________

I. Other _________________________________________

III. The Budget ___________________________________________________

A. Cost of food / wine

B. Cost of preparation

C. Cost of decorations

D. Cost of audio / visual

E. Cost of printing

F. Cost of advertising / promotion

G. Cost of clean up

H. Cost of personnel – music, cooking, Doogan’s staff, etc

I. Donations to high school singers – (Choir?)

J. Other _________________________________________________

IV. The Funding & Ticket Sales _________________________________

A. Sponsors

1. Wine and liquor stores

2. Movie and performing theaters

3. Grocery and specialty food stores

4. Travel agencies

5. Specialty shops

6. Other __________________________________________

7. Other __________________________________________

B. Ticket Sales - no printed tickets, prepaid reservations only

1. Crepes dinner only

2. Crepes and wine tasting

3. Maximum people per setting?

4. This event is RESERVATIONS ONLY – no walk ins.

C. Bottled wine sales from the wine tasting

D. Individual wine by-the-glass sales at tables

E. Program advertising

1. Business card size ads for placemats

3. Valet parking? (Mime parking cars?)

F. Other _____________________________________________

G. Other _____________________________________________

V. The Menu _____________________________________________________

A. Three separate 2-hour events

1. The appetizer crepes

2. The entre crepes

3. The dessert crepes

a) Table side flambé desert crepes

4. Wine for wine tasting

5. Wine for table sales

6. Types of wines to match regions in France

B. Other ______________________________________________

VI. The Audio / Visual Needs _______________________________________

A. Wall projected slide presentation

1. Laptop

2. Disc or CD or USB stick with photographs

3. Projector

4. Timing and repeat schedule

B. Microphone for speakers

C. Music during quiet times

1. CD for music

2. Solo instrumentalists

D. Other _________________________________________________

E. Other _________________________________________________

VII. Printing / Design _______________________________________

A. Menu

B. Fliers for members to promote – call Doogan’s for reservations

C. Posters / fliers / email advertisements

D. Tickets – NO TICKETS, RESERVATIONS ONLY THROUGH Doogan’s

E. Signs for direction

F. History of wines and special characteristics

G. Letters or emails to Rotarians and to Taste attendees

Rotary Club of Aurora, Ohio
Crepes Spectacular